ANTOS AI and its affiliated entities ("antos.ai") are dedicated to handling personal data in compliance with local laws and regulations. We operate in accordance with the General Data Protection Regulation - Regulation (EU) 2016/679 ("GDPR") and other relevant privacy laws. This privacy policy details how antos.ai, under the governance of the GDPR:

• Gathers personal data from individuals
• Uses the collected information
• Discloses personal information under specific conditions and when necessary
• Maintains the confidentiality and security of personal data

For the purposes of this privacy policy, antos.ai is considered the data controller.

If you do not agree to the terms outlined in this privacy policy, you should refrain from using our website or any other services provided by antos.ai.

Should you have any queries concerning our handling of personal data or about this privacy policy, please contact us via email at [email protected].

Antos.ai handles various types of personal data, including information about contact persons associated with its customers, service providers, business partners, potential job candidates, and individuals who reach out to antos.ai or browse our website.

antos.ai processes your personal data under the following conditions:

• When you have given explicit and voluntary consent for specific, clearly defined, and lawful purposes.
• When processing is necessary to pursue antos.ai's legitimate business interests, provided that it doesn't infringe upon your fundamental rights or interests. We consider your reasonable expectations based on your association with antos.ai.

The information pertains to any personal data you might have provided to antos.ai through:

• Our website
• Social media platforms
• Correspondence via phone, email, or other means with antos.ai

Antos.ai may process your personal data in connection with the following processing activities:

In the context of a contractual relationship between antos.ai and individuals, personal data may be necessary for the execution or performance of the contract. This may include contact information and other personal data required to fulfill the contract.

Legal Basis: GDPR Article 6(1)(b) for the performance of a contract to which the data subject is a party.

For the administration and management of contracts with antos.ai's customers, business partners, and for business and partner relationship purposes, antos.ai may process personal data. This may include the contact information of individuals at such customers and business partners, as well as personal data contained in contracts, ongoing commercial correspondence, invoices, minutes of meetings, etc.

Legal Basis: GDPR Article 6(1)(f) based on antos.ai's legitimate interest in entering into business relationships, fulfilling contracts, and managing such relationships.

antos.ai may process personal data to address inquiries from potential job candidates, website users, webinar registrants, and others who contact antos.ai. Personal data, such as contact information and other details provided in connection with an inquiry, may be processed, and in some cases, shared with business partners.

Legal Basis: GDPR Article 6(1)(f) based on antos.ai's legitimate interest in providing support to answer and manage inquiries and other business communications.

antos.ai may process personal data about visitors to its website. This involves using cookies and other information-gathering methods to enhance the user experience and optimize the website's functions, which may include the collection of personal data such as the data subject's IP address.

Legal Basis: GDPR Article 6(1)(f) as antos.ai has a legitimate interest in maintaining and improving the webpage and collecting statistics about how visitors use the webpage.

If you have subscribed to marketing content from antos.ai or our newsletter, we may process your name, contact information, etc., to send you such materials. Please also review section 6 of the Privacy Policy for details about third-party platforms explicitly used for marketing purposes.

Legal Basis: GDPR Article 6(1)(a) as this processing is based on your consent provided to antos.ai.

When you apply for a position at antos.ai, we may process your personal data to assess your application, including your CV, application, certificates, references, and other relevant information. The legal basis for this processing is typically the necessity to take steps at the request of the candidate prior to (potentially) entering into an employment contract. Processing may also be based on antos.ai's legitimate interest in finding the best candidate for the position.

Legal Basis: GDPR Article 6(1)(f) as antos.ai has a legitimate interest in assessing your candidacy for current or future positions, or your consent pursuant to GDPR Article 6(1)(a).

antos.ai may also process personal data to comply with statutory obligations to which antos.ai is subject and to safeguard its own or third parties' legitimate interests.

Legal Basis: GDPR Article 6(1)(f) in relation to antos.ai establishing a legal claim or preventing unauthorized access to or disclosure of personal data.

antos.ai may process personal data due to legal obligations applicable to its operation. On a case-by-case basis, personal data may be processed for other purposes and rely on different legal grounds, such as consent or legitimate interest, as set forth in an applicable privacy notice in accordance with applicable data protection law.

Legal Basis: GDPR Article 6(1)(c), such as antos.ai's need to meet accounting obligations.

Antos.ai will retain your personal data for the duration necessary to achieve the processing purposes outlined in section 2. If the processing is based on your consent, it will cease upon the withdrawal of your consent.

You have the right to withdraw your consent at any time.

For job applicants applying to positions at antos.ai, we will retain personal data throughout the duration of the recruitment process. In cases where an applicant is not hired, we will delete their personal data no later than one year from the date of the application, unless explicit consent has been given for extended storage.

It's important to note that continued data storage may be required due to statutory obligations applicable to antos.ai, such as rules mandating data retention for accounting purposes or due to antos.ai's legitimate interests in establishing, exercising, or defending a legal claim.

Antos.ai may utilize data processors to collect, store, and process personal data on our behalf. The relationship with such service providers is regulated by a data processor agreement, ensuring, among other things, the security of your personal information.

Your information is primarily stored in either our databases or the databases of our service providers. Due to antos.ai's international scope and for the enhancement of service quality, the data you provide may be transferred to countries outside the European Economic Area (EEA).

In such instances, we take necessary security and confidentiality measures to uphold the protection of your privacy rights, as detailed in this policy. We ensure that these transfers adhere to relevant data protection regulations by implementing appropriate safeguards. These measures include entering into standard contractual clauses defined by the EU Commission and employing additional measures (if required) for such transfers, or ensuring other suitable safeguards recognized under applicable data protection laws.

At antos.ai, our primary goal is to consistently maintain the safety and security of your data. Upon receipt of your personal information, we implement reasonable and suitable technical and organizational measures and controls. These measures are intended to prevent, to the greatest extent possible, any accidental or unlawful destruction, loss, alteration, or unauthorized access to your data.

Antos.ai may share your information with third-party service providers, agents, subcontractors, and other organizations for the purpose of delivering services either to us or directly to you on our behalf. These third parties might encompass cloud service providers (such as for hosting and email management), advertising agencies, software or system providers, administrative services, payment processors, e-learning platforms, and entities conducting customer satisfaction surveys. They assist us in operating our business and website. It's important to note that antos.ai employs specific platforms for managing documentation submitted regarding vacant positions, and we encourage submitting inquiries through these designated platforms.

When antos.ai engages third-party service providers, we mandate a contractual agreement that obliges them to maintain the security and confidentiality of your information. They are restricted from using the information for any purpose other than as directed by our specific instructions.

Subject to applicable law and considering certain exemptions, restrictions, or circumstances, you may have the following rights:

• Access: You can access your personal data.
• Correction: You have the right to correct, modify, and update your personal data.
• Erasure and Restriction: You may request the erasure of your personal data or restrict its processing.
• Consent Withdrawal: You can withdraw your consent.
• Objection: You have the right to object to our use of your personal data.
• Data Portability: You may request us to transfer your personal data in a structured data file to you or to another service provider if technically feasible.
• Complaints: You have the right to lodge a complaint with the competent supervisory authority and seek a judicial remedy.

You can exercise these rights by submitting a written request to the email address specified in section 1 of this Privacy Policy.

We will respond to your request without undue delay in accordance with applicable regulations.

Please note that this Privacy Policy may undergo changes over time. To ensure that you have the most recent and updated version, kindly check the date specified on this page.